Incorporating Sage Intacct Order Entry for Itemized Billing

Do you scramble to answer customer questions about their billing? Is customer billing being provided to accounting from another application or team within the organization?

Sage Intacct’s Order Entry application eliminates the never-ending task of tracking down itemized details about an invoice sent to a customer. Order Entry integrates with Accounts Receivable, enabling you the ability to have a true quote to cash workflow or simply, itemized billing enabling drill-down to the details.

What can Order Entry do for me that Accounts Receivable does not?

• Utilize a pre-built workflow or customize your own unique workflow to meet your business needs
• Utilize items for data entry that are mapped to GL accounts
• Enter data by item, price, and quantity
• Price lists, units of measure, and price extensions for items
• Can integrate with Accounts Receivable, Inventory, Project/Grant Billing, Salesforce, and Avalara Tax
• Automation for recurring transactions and revenue recognition

Many organizations have several staff members or groups that impact their billing process, whether you have an actual sales team or just individuals who provide services, reimbursable grants, and the list goes on. It is not practical for accounts receivable clerks to manage customer service questions with no backup information. Accounts Receivable is a great module for billing, but if you need detailed itemized billing to see how many hours were worked, expenses being billed, or how much product was sold, Order Entry provides the itemization needed to provide this detail in one centralized location. Intacct provides a variety of ways to help organizations automatically take care of this tracking and validation right within the system. This blog post will cover a few ways Order Entry can benefit your organization. 

Order Entry benefits

Workflows

Like the Purchasing module, Order Entry allows for the ability to utilize one of six QuickStart workflows pre-built and configured by Intacct, or, Advanced workflows where the client controls all characteristics of the workflow.

QuickStart workflows to choose from with Diagrams:

Advanced workflows where you determine the workflow and characteristics:

Itemized Billing

Detailed itemized billing with the ability to utilize Items, Price Lists, Quantity, and Units of Measure.

This benefits clients who bill for:

• Reimbursable Grants
• Services Provided
• Products/Goods sold to customers
• Revenue that needs to be recognized over a period of time

Revenue Recognition

Utilize Revenue Recognition templates on transaction lines to automatically set up a revenue posting schedule and determine when you want the revenue to start posting.

View the Revenue schedule generated and post manually or have the system post the revenue automatically:

What’s next?

Want to learn more and see this application in action? Join us for our complimentary Webinar on July 26^th at 10am (PT)/1pm (ET) to understand much more about the capabilities Order Entry could provide across your organization. We will walk through:

• How Order Entry integrates with Accounts Receivable
• Create workflows that eliminate excess spending
• Associate revenue recognition logic to automate deferred revenue tracking

Reading this post after the webinar? Reach out to your CLA Sage Intacct team for more information.

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